GDPR

1. Introduction

Tehk Recruitment Ltd (“we”, “our”, “us”) is committed to protecting and respecting your privacy. This policy outlines how we collect, use, store, and protect personal data in compliance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

2. Who We Are

Tehk Recruitment Ltd is a recruitment business that provides staffing and employment services. We act as both a Data Controller and Data Processor when handling personal data.

3. What Personal Data We Collect

We may collect and process the following personal data:

  • Candidate Data: Name, contact details, CV, employment history, qualifications, references, and any other information provided during the recruitment process.
  • Client Data: Name, job title, business contact information, and any relevant correspondence.
  • Website Users: IP addresses, browser type, and cookies to enhance user experience.

4. How We Collect Personal Data

We collect personal data through:

  • Direct interactions (e.g., phone calls, emails, application forms).
  • Submissions through our website or job boards.
  • Referrals or third-party sources (e.g., LinkedIn, job boards, or professional networking platforms).

5. Why We Process Personal Data

We process personal data for the following purposes:

  • Recruitment services: To match candidates with suitable job opportunities and provide recruitment services to clients.
  • Compliance: To meet legal and regulatory obligations.
  • Communication: To provide updates, handle inquiries, and deliver recruitment-related services.
  • Marketing (with consent): To inform individuals about relevant job opportunities or services.

6. Legal Basis for Processing

We rely on the following legal bases for processing personal data:

  • Consent: For marketing communications or sharing CVs with clients.
  • Legitimate Interest: For recruitment and business operations.
  • Contractual Obligations: To perform contracts with clients and candidates.
  • Legal Compliance: To fulfill legal obligations, such as tax and employment laws.

7. Data Sharing

We may share personal data with:

  • Clients: To match candidates with job opportunities.
  • Third-party service providers: For background checks, payroll, or IT support.
  • Regulatory authorities: To comply with legal requirements.

We do not sell personal data to third parties.

8. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected or to comply with legal obligations. Retention periods are:

  • Candidate data: Up to 2 years after the last interaction, unless otherwise required by law or consented to by the individual.
  • Client data: Retained for the duration of the contract and 7 years thereafter.
  • Website data: Retention periods are subject to our cookie policy.

9. Data Security

We implement appropriate technical and organizational measures to safeguard personal data, including:

  • Secure storage and encryption of data.
  • Regular audits of IT systems.
  • Restricted access to personal data to authorized personnel only.

10. Your Rights

Under GDPR, individuals have the following rights:

  • Right to Access: Request a copy of the personal data we hold.
  • Right to Rectification: Request corrections to inaccurate or incomplete data.
  • Right to Erasure: Request deletion of personal data where lawful.
  • Right to Restrict Processing: Limit the use of personal data in certain circumstances.
  • Right to Data Portability: Transfer data to another service provider.
  • Right to Object: Object to data processing based on legitimate interests.
  • Right to Withdraw Consent: Withdraw consent at any time.

To exercise any of these rights, please contact us at [email protected]

11. Data Breaches

In the event of a data breach, we will notify affected individuals and the Information Commissioner’s Office (ICO) within 72 hours where legally required.

12. Contact Us

If you have any questions about this policy or how we handle your data, please contact: Tehk Recruitment Ltd
Email: [email protected]

13. Policy Updates

We may update this policy from time to time to reflect changes in our practices or legal obligations. The latest version will always be available on our website.